Run Your Mine Smarter — From Planning to Port

Odoo can manage stockpiles on a mine

1. Real-Time Stockpile Monitoring with IoT Sensors

Odoo IoT connects directly to weighbridges, sensors, and belt scales to capture live ROM tonnage data. Stockpile levels update automatically without manual input.

2. Accurate Inventory Tracking Across Multiple Stockpiles

Odoo Inventory manages each ROM stockpile as its own location. Incoming loads, reclaim movements, and transfers are recorded instantly for precise volume and grade control.

3. Automated Quality Sampling & Testing

Using Odoo Quality, sampling schedules, lab tests, and quality checks (moisture, ash, grade, contaminants) are planned and tracked digitally. Results are linked directly to each stockpile.

4. Full Traceability From Pit to Plant

Every ROM load—its source, tonnage, truck, timestamp, and material quality—is logged in Odoo. This ensures complete traceability from extraction through stockpiling to processing.

5. Improved Production Planning & Compliance

Real-time stockpile insights help planners forecast crusher feed, blend materials accurately, and ensure compliance with mine quality standards and environmental reporting requirements.

Odoo control mine logistics

1. End-to-End Control of the Outbound Supply Chain

Odoo streamlines the entire shipping process—from sales order confirmation to picking, packing, and dispatch—ensuring product moves efficiently through the outbound logistics pipeline.

2. Full Traceability & Shrinkage Reduction

Serial numbers, batch tracking, and barcode verification provide complete traceability of every item shipped. Controlled picking workflows and location-level tracking help prevent shrinkage, mis-picks, and inventory losses.

3. Advanced Shipment Scheduling & Order Fulfillment

Odoo’s scheduling tools allow planners to coordinate loading slots, allocate stock to orders, and manage dispatch timelines. Outbound deliveries are fulfilled accurately and on time, even in high-volume environments.

4. Integrated Foreign Exchange & International Trade Support

Built-in multicurrency support automatically handles foreign exchange for export sales, shipping charges, and international supplier invoices, keeping financial records accurate and up to date.

5. Carrier, Haulier & Port Authority Integration

Odoo links directly with freight carriers, road hauliers, and port systems through APIs or EDI. This enables live shipment updates, automated documentation, and smooth coordination from warehouse to vessel loading.

Odoo manages the mines procurement

1. Streamlined Procurement With Centralized Purchase Management

Odoo Purchasing manages the entire procurement cycle—from requisitions to purchase orders—ensuring that tools, spares, consumables, PPE, and contractor services are sourced efficiently and on time.

2. Controlled Approvals & Delegation of Authority

Purchase requests and orders follow automated approval flows aligned with the mine’s Delegation of Authority (DOA). This ensures proper governance, reduces risk, and keeps procurement compliant with internal policies.

3. Efficient Goods Receiving Using Barcode Scanning

The Barcode app speeds up receiving of supplies at warehouses and satellite stores. Items are scanned into the correct location instantly, improving accuracy for safety equipment, machine parts, and high-value spares.

4. Blanket Purchase Orders & Requisitions for High-Volume Items

Requisitions simplify internal demand collection, while Blanket Purchase Orders enable long-term supplier agreements for frequently used items such as fuel, bolts, explosives components, and lubricants—ensuring consistency and better pricing.

5. Multi-Warehouse Management With Real-Time Budget Insights

Odoo tracks stock across multiple warehouses, yards, and remote mining stores. Purchases are automatically linked to budgets and analytic accounts, giving managers clear visibility into spending by department, project, cost center, or pit.

Odoo manages the mines fleet

1. Centralized Fleet Management

Track all mining vehicles in one system, including fuel usage, mileage, service history, and driver assignments. Keep your fleet running efficiently with real-time visibility across all assets.

2. Warehouse & Location-Based Parts Control

Manage spare parts for heavy equipment using warehouse locations. Store, track, and move parts between workshops, depots, and field sites with full inventory accuracy.

3. Efficient Parts Handling with Barcode Scanning

Use the Barcode app to receive, pick, and transfer vehicle parts instantly. Scan items for fast updates to stock levels, ensuring technicians always have the correct parts for maintenance or repairs.

4. Integrated Fixed Asset Management

Register vehicles and major equipment as fixed assets. Track depreciation, asset value, and maintenance investments to support financial planning and compliance.

5. Full Traceability Across the Operation

Track every step—from asset acquisition to part usage, warehouse movements, maintenance tasks, and operational performance. Gain complete visibility to support safer, more reliable mining operations.

Odoo makes sure mine machinery is maintained

1. Smart Machinery Maintenance Scheduling

Automatically schedule preventive and corrective maintenance tasks, track machine health, and monitor service intervals. Assign technicians and follow task progress in real time through the Odoo Maintenance app.

2. Seamless Parts Management with Barcode Scanning

Use the Odoo Barcode app to instantly receive spare parts and update inventory. Scan items on arrival to ensure accurate stock levels and keep your maintenance team fully supplied.

3. Integrated Purchasing for Spare Parts

Automatically generate purchase orders when parts reach low stock. Connect vendors, quotations, and deliveries in one system while maintaining full visibility of procurement costs.

4. Streamlined Work Order Completion

Technicians can log time, attach photos, and add notes with ease. Mark tasks as complete from any device and keep equipment history updated automatically.

5. Full Traceability from Request to Completion

Track every stage of the process—from maintenance request to parts ordering, barcode receipt, task execution, and completion. Improve reliability, reduce downtime, and maintain clear audit trails.

Odoo manages the stores of the mine

1. Fast and Accurate Stock Control

Odoo Inventory provides real-time visibility of all safety gear, machine parts, and civil consumables. Stock levels update automatically as items are received, issued, or moved, ensuring accurate availability at all times.

2. Efficient Item Issuing with Barcode Scanning

Using Odoo Barcode, store staff can instantly issue PPE, roof bolts, steel plates, and equipment parts by simply scanning items. This eliminates manual errors and speeds up the issuing process for crews and maintenance teams.

3. Organized Warehouse & Location Management

Stores can be structured into clear warehouse zones and storage locations. Staff can quickly locate items such as PPE, hydraulic fittings, or mining spares, reducing delays during shift changes or urgent repairs.

4. Streamlined Reordering & Stock Replenishment

Minimum stock rules ensure that critical items—like safety equipment or breakdown-critical machine components—are reordered automatically. This prevents shortages and keeps mining operations running smoothly.

5. Full Traceability and Compliance

Every movement—receiving, transfers, and issues—is tracked in Odoo. This provides complete traceability for audits, safety compliance, and cost allocation to departments or specific machinery.

Odoo manages rental operation of mining contractors

1. Centralized Rental Fleet Management

Odoo Rental lets you manage all rental equipment—yellow machines, vehicles, pumps, generators, and tools—in one place. Track availability, rental periods, service requirements, and utilization in real time.

2. Seamless Management of Finance Leases Through Loans

The Accounting app’s Loans feature manages finance lease contracts for rental assets. It automates interest calculations, payment schedules, and monthly postings, ensuring accurate financial reporting for leased equipment.

3. Fixed Asset Integration for Purchased Rental Equipment

When rental assets are purchased, they are registered as fixed assets in the Accounting app. Depreciation, asset value, and procurement costs are tracked automatically, providing a complete lifecycle record for each machine.

4. Profitability Tracking Using Analytic Accounts

Each rental asset—or each rental contract—can be assigned its own analytic account. This allows you to track income, maintenance costs, fuel, repairs, insurance, and parts usage to determine the exact return on each asset.

5. Budgeting and Performance Monitoring for the Entire Rental Fleet

Odoo’s budgeting tools help you plan revenue and cost expectations for each rental asset or fleet group. Actuals vs. budgets are monitored continuously, giving insight into profitability, underperforming assets, and long-term ROI.

Odoo connects the head office with mine operations

1. Real-Time Financial Visibility Across the Mine

Odoo Accounting provides live access to all financial data—revenues, costs, assets, and liabilities—allowing managers to make fast, informed decisions. Every transaction updates instantly across departments.

2. Delegation of Authority & Approval Flows

Built-in approval workflows ensure full compliance with Delegation of Authority (DOA) policies. Purchases, expenses, payments, and journals route automatically to the correct manager or finance approver.

3. Automated Month-End Close & Compliance

Recurring entries, accruals, amortizations, and intercompany adjustments are automated, reducing manual work. This speeds up month-end close and strengthens financial accuracy for audit and compliance reporting.

4. Detailed Costing With Analytics & Project Accounting

Analytic accounts track costs by pit, fleet, contractor, department, project, or machine. Managers can monitor profitability, compare budgets vs. actuals, and understand operational costs at a granular level.

5. Equity & Asset Tracking for Capital-Intensive Operations

Odoo Equity and Fixed Assets manage capital injections, depreciation, asset values, and investment tracking. This gives mining executives accurate insights into capital structure, long-term asset ROI, and funding performance.

Odoo manages the mines people

1. Structured Staff Appraisals for Performance Management

Odoo Appraisals provides a clear, repeatable process for evaluating employee performance. Managers can set goals, track results, and run review cycles to support staff development and talent retention.

2. Seamless Approval Workflows for Staff Expenses

Using Odoo Approvals, employees submit expense claims digitally, while managers review and approve them in a controlled workflow. This ensures fast reimbursement and full transparency for audits.

3. Efficient Recruitment from Application to Onboarding

Odoo Recruitment manages the entire hiring process—posting vacancies, screening applicants, scheduling interviews, and generating offer letters. All candidate data is centralized to speed up onboarding.

4. Digital SHEQ Training Through eLearning

Odoo eLearning delivers Safety, Health, Environment, and Quality training online. Staff can complete induction modules, track certifications, and access refresher courses anytime, ensuring compliance across the site.

5. Accurate Attendance and Productivity Tracking

Attendance and Timesheets work together to log shifts, track working hours, and record time spent on specific tasks or projects. This supports payroll accuracy, cost allocation, and labor planning.